job specification includes which characteristics

This should include job title, pay grade or range, reporting relationship (by position, not individual), hours or shifts, and the likelihood of overtime or weekend work. After a position has been filled, a job … Job Analysis Job Description Job Specification Job Analysis Program and its uses Methods of Collecting Job Analysis Information Employment terms 3. Here are some of the advantages of the job specification. Thus, job specification has to be drafted very carefully. The foremost step in this regard is carrying out a job analysis. How to Effectively Use Power Words in Your Resume? Job specification. The procedure through which you determine the duties of the positions and the characteristics of the people to hire for them. Job specification includes _____. It is written in consultation with the hu… With the right job description, you can quickly narrow down a pool of applicants to find only the most qualified candidates. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. A well-written job specification ought to comprise of certain basic characteristics, which contributes to making the description more effective and relevant. Job Specification Characteristics are the prerequisites, which a prospective candidate requires possessing for applying to a position. Procure relevant CV’s for the job opening. etc. Therefore, in order to accomplish effectively, the same certain characteristics need to be comprised in a job specification, which include: The job specifications characteristics are important for the applicant as well as the employer. Required fields are marked *. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the job position. It specifies the work experience in a specific domain and position. a. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. ADVERTISEMENTS: Meaning of Job Description: Edwin B. Flippo defined job description as “the first and immediate product of job analysis is the job description. It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to … It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. 8. Personal Characteristics. Job description and job specification are two very important tools that are developed as an outcome of job analysis. Job specification c. Job analysis d. Job context e. None of the above (c; easy; p. 112) 2. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. It generally covers high-school education, graduation, master degree, technical certifications, diplomas etc. List of machines and tools used 3. The process of recruitment is quite complex, and requires a series of activities. It is usually mentioned in range like “3-5 years experience” or an exact number of years like “at least 5 years experience”. They are intended to serve as a guide in hiring and job evaluation. Factors to consider when drawing up the specification include: skills, knowledge and aptitudes directly related to the job. Managerial and supervisory experience is mentioned under the experience parameter in the job specification. _____ is the procedures through which one determines the duties associated with positions and the characteristics of people to hire for those positions. 12. A job specification is another notable objective of job analysis. education and training: but only so far as is necessary for satisfactory job performance, unless the person … Your email address will not be published. The educational qualifications needed for the job. The objective of a job description or specification is to furnish the requirements of an employer to the applicants. We're a leading human resource and career blog. Job Specification: Job Specification translates the job description into terms of the human qualifications, which are required for performance of a job. Job specification is derived from job analysis. Job specification includes all the specific details related to the job position like personality traits, educational qualifications, skill set, managerial experience, prior work experience, etc thus lays down clear guidelines on which the recruitment team can select the best possible person to fit the role. There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics and personality traits. Hard HR. Job specification is a document that helps to understand the purpose and importance of a particular job position in the organization. Ensure that the work timings and hours are suitable. Comprehensive job description in-hand sets a benchmark for the HR managers to figure out the training needs that makes the employees perform as expected. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job specifications for a data entry operator might include a required educational level, a certain number of months of experience, a typing ability of 60 words per minute, a high degree of visual concentration, and the ability to work under time pressure. It is derived from the job description document. A job description outlines the roles, responsibilities and qualifications required for a job. Details regarding the remuneration being offered to the … According to Faturochman, the only way for the desirable outcomes to appear or materialize is for the individual to experience all three psychological states, and the only way to experience these states, is to possess the core job characteristics.Hackman and Oldham also mentioned motivation, which will definitely be high among individuals who are able to experience these psychological states. It also includes the responsibilities that a person can expect to fulfill if given the position. The job description should accurately reflect the duties and responsibilities of the position. Job Description vs Job Specification – The Key Differences. Sometimes, it can be extremely specific like “10 years experience in marketing a specific branded product”. If the job does not need any educational requirement ents, it must be stated in the job specification. The HR manager working on job specification should have vision to collect the information about the ideal candidate for the job. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. It includes information relating to the requirements of skills and abilities to perform a specific task. This includes a description of exactly what the positions entail and what kind of duties are expected while working at this particular job. Job analysis produces both an explanation of the activities and responsibilities that an employee in a certain position must undertake while working (a job description) as well as that of the ideal characteristics and abilities that the employee should have in order to perform well (a job specification). 1. This parameter includes personality attributes like the way the candidate deals the complex problems and how he behaves in particular situations etc. It presents the HR team with a framework and threshold on which they can filter out the best candidates. The data set in the job specification to evaluate the performance of the employees. As its title indicates, this document is basically descriptive in nature and constitutes a record of existing and pertinent job facts.” Job description is a systematic, organized and written statement of […] Job specification helps in hiring an appropriate person for an appropriate position. You provided me a very clear explanation to compare with other sources. They also help manage the expectations of successful new employees and avoid situations where they feel they have been misled about the exact nature of the role. Generally, there is a disagreement as to what are the human requirements for doing a specific job. Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window). Job specification helps in selection and recruitment process and also to evaluate the performance of the employees to raise the appraisals or promotions. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. Details regarding the remuneration being offered to the employees by the company. Job description b. An important part is played by these tools in the hiring process as they are needed for every position within the organization. A job specification is a statement that defines characteristics, knowledge, abilities, qualifications, and skills that are required to deliver the satisfactory performance of specified tasks and duties comprising a job in an organization. Some positions demand certain training and certifications. highly … Machines, tools and equipments used ----- C. Behaviours required on the jobs 4. A job specification usually includes the following: (i) Educational Qualifications: A job description need not account for every task that might ever be done, says the CELL. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. In simpler terms, job specification is called employee specifications. Job descriptions should explain the types of personal and professional traits required for a position. These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties. The responsibility and accountability of the job position. (a) Training and development of employees for their growth. Quantitative analysis to ensure that the right number and sort of people are available when needed. A job description is generally a short paragraph of four to five sentences that includes a summary of the particular positions that are open with any certain company. Here are some of them. An HR director's competence and qualifications are essential components of the HR director job specification. In simpler terms, job specification is called employee specifications. It typically includes job specifications that include employee characteristics required for competent performance of the job. When well-written, it produces a realistic picture of a job and answers the question, “What does the person in this role actually do?” A job description not only describes the position’s responsibilities, it sets the foundation for recruiting, developing and retaining talent and also The contents are : Job specification essentially conveys the kind of educational background and experience you need for that specific job role. A particular domain to suit the job specification helps in hiring an appropriate position ( c ; easy ; 112! Lists out all the details that are required for, in performing the job specification converts job. Specification defines the years of experience the candidate to perform a specific task a! Evaluate the performance of a good job description vs job specification converts the job he behaves in particular etc... Types of personal and professional traits required for a job analysis the information about the ideal candidate look... 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